Administrative Assistant - SVIP

Job Overview

Do you have strong documentation and communication skills? Are you able to communicate openly and effectively? Do you want to work for an organization that is making a difference in counties across California?  If so, HealthRIGHT 360 is currently looking to fill an Administrative Assistant position opening at our Street Violence Intervention Program in San Francisco! The ideal candidate for this position has experience working in an administrative role, familiarity with all San Francisco’s neighborhoods and community programs, and knowledge of collaborating across government agencies and facilitating multi-agency processes. In this position you will gain experience providing support for a violence prevention program, preparing agendas for all meetings, and maintaining confidentiality of all sensitive personal and client documents. Sound interesting? Below you will find a more detailed description of some of the duties and requirements for this position.

The San Francisco Street Violence Intervention Program is a street outreach and crisis response initiative created to reduce and intervene in youth related street violence for the City and County of San Francisco. We are currently looking for full time Administrative Assistant to support the administrative operations of the San Francisco Street Violence Intervention Program. San Francisco street violence refers to any severe conflict perpetuated by rival territories which may be initiated by turfs or other street associations’ rivalry.

 

 

Key Responsibilities

  • Generate and type reports and letters.
  • Data entry for various needs and services.
  • Keep accurate budget records. Photocopying and faxing for staff as requested.
  • Monitor and order office supplies. Maintain office files, records and forms.
  • Maintain accurate phone lists for staff and all auxiliary agencies.
  • Assist staff, clients and other professionals contacting the office.
  • Answer and route telephone calls.
  • Maintain the billing system including data entry and statistical reporting.
  • Maintain confidentiality of all sensitive personnel and client documents and information

Education and Knowledge, Skills and Abilities

Education and Experience Required:

  • High School Diploma 
  • Degree Preferred
  • Experience working in an administrative role within a violence prevention program
  • Experience or in depth knowledge of best practices in violence prevention, community empowerment, alternatives to incarceration, youth development and public safety
  • Familiarity with all San Francisco’s neighborhoods and community programs 
  • Experience collaborating across government agencies and facilitating multi-agency processes

 
Background Clearance Required:

  • Ability to clear and maintain fingerprint clearance
  • Must not be on active probation or parole

 
Knowledge Required:

  • Culturally competent and able to work with a diverse population
  • Strong proficiency with Microsoft Office applications, specifically Word Outlook and internet applications
  • Integrity to handle sensitive information in a confidential manner

Skills and Abilities Required:

  • Ability to work in a collaborative partnership environment 
  • Excellent verbal and written communication skills 
  • A clear understanding of, and the ability to demonstrate, professional ethics, boundaries, and judgment
  • Professionalism, punctuality, flexibility and reliability are imperative
  • Excellent verbal, written, and interpersonal skills
  • Action oriented
  • Strong problem-solving skills
  • Excellent organization skills and ability to multitask and juggle multiple priorities
  • Outstanding ability to follow-through with tasks 
  • Strong initiative and enthusiasm and willingness to pitch in whenever needed
  • Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations 
  • Able to work within a frequently changing project scope while maintaining overall direction and structured priorities
Compensation: $40,000.00-$42,000.00
Type: Hourly/ Non-exempt
Status: Full Time
Benefits: plus HealhRIGHT 360 offers a comprehensive benefits package
City: San Francisco
Hours/wk: 40

Job Location