Accounts Receivable Specialist

Job Overview

Mission: We give hope, build health, and change lives for people in need!

We began in the 1960’s as Haight Ashbury Free Clinic, which was the first free medical clinic in the country.  ‘Health Care is a Right, Not a Privilege’ is the principle that guides the organization.  Now we deliver services across California that includes a family of programs such as Walden House that treats people with mental health and substance use disorder problems, Tenderloin (formerly Glide) Health Services, Lyon-Martin Health Services for women and transgender individuals, Rock Medicine, and many more.

HealthRIGHT 360 is growing and looking for motivated individuals who can apply their efforts towards making a difference in each and every community.   Working here is becoming part of a family who does all we can to support those in need across the state of California.

HealthRIGHT 360 is a non-profit organization providing a wide array of primary care, behavioral health, and substance abuse treatment services.  Our priorities are; the underserved and special populations, building communities that heal, promoting change, and fostering emotional and physical safety.  We treat all individuals with dignity and respect & celebrate both diversity and individuality.

The Accounts Receivable Specialist (accountant) is a highly important role at HealthRight 360 who bills our funding government agencies for the programs and services we provide to clients.  The job collects the full range of allocated operating costs for a specific program which includes payroll, rent, supplies, etc. and prepares detailed invoices using the Funder provided excel-based billing template.  This can include attaching supporting documents such as receipts, payroll statements, and invoices.

This role is responsible for invoicing on a monthly-basis an array of medium complexity city, county, state, and federal government programs for services provided to clients. 

The AR Specialist as a business partner works directly with Program Managers to help guide them in managing their business with items such as consistent budget spend down, re-allocating budget expenses, assessing revenue and expenses depending on if it is a fee-for-service or cost-reimbursement contract, and more.  You may also prepare the monthly budget to actual report with variances and relevant analysis.

This role works under the supervision of the AR Team Manager whose job is to provide training, day to day support, and ensure your success.

The AR Specialist operates with the distinct goal of ‘working as a team’ and supporting a shared effort towards meeting all duties and goals.  The highest level goals are Accuracy and Timeliness, Excellent Customer Service, and to Support All Team Members To Success

 

Key Responsibilities

  • Prepares and disseminates monthly billings/invoices for contract reimbursement.
  • Responsible for the periodic (monthly, quarterly, annual) utilization and cost reports on Grants and Contracts, following guidelines of specific to government agency.
  • Posts journal entries to the General Ledger.
  • Responsible for all journal entries to accounting system in collaboration with the AR Team Manager, including the review of direct and indirect cost pool allocations, and deferred revenue entries.
  • Review grants and contracts to ensure timely receipt of required payments and follow-up of overdue and problematic contracts and grants.
  • Responsible for budget revisions and ad-hoc financial analyses that aid management decision making.
  • Reviews and maintains cash reports for cash flow purposes.
  • Applies cash received to outstanding invoices in accounting software.
  • Responsible for the timely generation of monthly program revenue, expense, and variance reports for use by program management.
  • Develop supportive customer relationships with program funding representative to ensure timely communications, all contract requirements are met, and deliver a high degree of service.
  • Review Program Contracts to develop a clear understanding of what can be billed and how it is to be billed.
  • Provide mentoring, assistance and training to AR Analysts as needed.
  • Support AR and Fiscal Accounting team as needed to include assignment of special projects.

Education and Knowledge, Skills and Abilities

 

Job Requirements:

  • Bachelor’s degree in Accounting, or equivalent combination of education & experience.
  • 3 to 5 years of experience in accounting.
  • Strong attention to detail, excellent problem-solving skills, and ability to multi-task.
  • Clear experience in successfully managing multiple and changing deadlines.
  • Experience with billing, data entry, client relationships management, and GL expense coding/journal entries.
  • Strong understanding and experience with project cost accounting.
  • Experience with government and state-funded contract billing preferred.
  • Strong understanding of accounting concepts such as debits and credits.
  • Experience with use of accounting software required.
  • Good level of ability with the use of Microsoft Word, Excel, and Outlook email.
  • Excellent communication skills and English language competency required.

 

Compensation: TBD
Type: Hourly/ Non-exempt
Status: Full Time
Benefits: plus HealthRIGHT 360 offers a comprehensive benefits package!
City: San Francisco
Hours/wk: 40

Job Location