Administrative Assistant

Job Overview

Perinatal Outpatient, Serenity TOO, provides treatment services for women seeking recovery from substance use disorders. We offer gender responsive, trauma informed, person-centered services and evidence based interventions. For clients with co-occurring mental illness, we provide integrated substance use and mental health services which treat both conditions as primary. 

Key Responsibilities

Works in collaboration with the management team to oversee all program administrative activities for Serenity Too program. Additionally, serves as assistant to Program Director.

Provides training for staff on policies, procedures and facility responsibilities. Assists with team personnel issues as needed.

Performs crisis intervention and communicates with treatment team as unforeseen situations arise. Documents client updates and incidents in the facility log and Electronic Health Record. Serves as site Health and Safety coordinator, including overseeing administration and documentation of required drills.

Responsible for all fiscal aspects of site functioning, including assisting with end of month billing. Communicates and exchanges documentation with Human Resources, Payroll, Fiscal and other agency departments to maintain accurate records. Oversees time-card processing and coordinates with payroll. Maintains documentation of site trainings and in-services. Prepares monthly reports and other data to assure contractual compliance. Compiles and distributes minutes for program and agency meetings.

Education and Knowledge, Skills and Abilities

Required:

  • High School diploma or equivalent
  • 4 years or more experience with administrative, accounting or other relevant tasks
  • First Aid Certified within 30 days of employment
  • CPR Certified within 30 days of employment
  • A valid California driver’s license

Desired:

  • Bilingual English/Spanish
  • 2 years or more experience in a supervisory role
  • Drug and Alcohol Certification recognized by DHCS
  • Bachelor’s Degree in related field

 Required:

  • Must not be on active parole or probation  

 
 Knowledge Required:

  • Culturally competent and able to work with a diverse population
  • Strong proficiency with Microsoft Office applications, specifically Word Outlook and internet applications
  • Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self sufficiency
  • Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
  • Professionalism, punctuality, flexibility and reliability are imperative
  • Excellent verbal, written, and interpersonal skills
  • Action oriented

Able to work evenings and weekends.

Compensation: TBD
Type: Hourly/ Non-exempt
Benefits: HealthRIGHT 360 offers a comprehensive benefit package
City: Oceanside
Hours/wk: 40

Job Location