Administrative Assistant -EPA

Job Overview

Are you an empathic team player with excellent communication and organization skills? Do you want to work for an organization that is making a difference in counties across California? Are you passionate about helping people make and sustain change in their lives? If so, HealthRIGHT 360 is currently looking to fill an Administrative Assistant position at our EPA program in San Mateo County, CA.   
The ideal candidate has excellent organization skills and ability to multi task and juggles multiple priorities, ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data and professionalism, punctuality, flexibility, and reliability are imperative. In this position you will have the chance to work with a diverse population, gain a greater understanding and compassion for those individuals who have substance use and mental health issues and the ability to conduct interviews with individuals to provide appropriate treatment needs.  Sound interesting? Below you will find a more detailed description of some of the duties and requirements for this position.
The Administrative Assistant is responsible for supporting the overall operations of the Engaging Positive Action Youth & TAY Program. 

Key Responsibilities

  • Provides clerical support to and for the Outpatient Program Including: data entry, photo copying, composing and sending memos/emails, developing tracking systems, maintaining paperwork, completing forms, filing various paperwork, updating and maintain logs etc.
  • Responsible for dispensing mail, greeting visitors and directs them to their destinations and also sets up appointments for future clients.
  • Responsible for the overall look of the facility ensuring that office is welcoming and in order
  • Facilitates orientation to prospective clients seeking services and support staff in completing client intakes for the program. Enters pertinent data into various electronic systems and ensures integrity and accuracy of the data.
  • Compliance Responsibilities: Collaborates with counselors, therapist and other available internal resources to ensure program compliance which includes auditing for: treatment plans, transition plans, progress notes, admissions, discharges, ASI's and other program requirements.
  • Makes treatment team aware of any discrepancies and follows up to ensure that discrepancies are addressed in a timely manner.
  • And other duties as assigned

Education and Knowledge, Skills and Abilities

Education and Experience

Required:

- High School diploma or equivalent OR Bachelor’s Degree in related field with Registration with Drug and Alcohol Certification recognized by DHCS (and become certified within 5 years or within the allotted timeframe specified by DHCS, whichever comes first)

-First Aid Certified within 30 days of employment

-CPR Certified within 30 days of employment

Desired

-Relevant experience working in outpatient settings

- Application of Gender Responsive and Trauma Informed principles and interventions

- Spanish speaking

 

Background Clearance

Required:

- Ability to obtain and maintain background clearance with successful discharge from probation or parole, and absence of drug/alcohol related arrests or convictions, for at least 3 years

 

Knowledge

Required:

-Culturally competent and able to work with a diverse population

-Strong proficiency with Microsoft Office applications, specifically Word, Outlook, and Internet applications

-Experience working successfully with issues of substance abuse, mental health, criminal background, and other potential barriers to economic self sufficiency

Skills and Abilities

Required:

-Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data

- Professionalism, punctuality, flexibility and reliability

-Excellent verbal, written, and interpersonal skills

-Integrity to handle sensitive information in a confidential manner

-Action oriented. Strong problem-solving skills

-Excellent organization skills and ability to multitask and juggle multiple priorities. Outstanding ability to follow-through with tasks

-Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility

-Strong initiative and enthusiasm and willingness to pitch in whenever needed

-Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations

-Able to work within a frequently changing project scope while maintaining overall direction and structured priorities

Compensation: TBD
Type: Hourly/ Non-exempt
Benefits: HealthRight 360 offers a competitive benefits package.
City: East Palo Alto, CA
Hours/wk: 40

Job Location