Administrative Responsibilities:
- Provides general administrative and secretarial support, including (but not limited to) word processing, answering telephones, checking and delivering messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc.
- Manages and directs client traffic in the reception area while providing a sense of the welcoming AARS/HR360 culture.
- Ability to interacts tactfully and professionally with youth, adults, and families of clients.
- Schedules clients using the Microsoft Outlook calendar and appointment cards.
- Works closely with the Administrative Support Manager and the AARS administrative team.
- Develops, transcribes, and distributes meeting minutes, reports, and/or general information as needed.
- Serves as the region Health & Safety Representative. Participates in all Health & Safety meetings and facilitates/coordinates necessary trainings and/or drills to staff.
- Assists in conducting administrative portion of intakes to new enrollments.
Facility Responsibilities:
- Arranges, attends, and assists with meetings, staff trainings, conferences, etc., as needed.
- Maintains neatness and organization of general office area.
- Maintains inventory of supplies for custodial, kitchen, electronic/Information Technology, and the general office area.
- Problem solve facility issues. Accountability to report facility issues to management.
Data and Compliance Responsibilities:
- Provides data entry, including (but not limited to) client data, billing, and reports.
- Assists with audit preparations.
- Assists in maintaining confidential files in both physical and electronic forms.
- Assists management with reconciliation of data.
Billing Responsibilities:
- Processes expenditures, including petty cash, client fees, expense forms, and reimbursements, etc.
And, other duties as assigned.
