Administrative Data Specialist (Los Angeles) - Alternatives to Incarceration

Job Overview

The Alternatives to Incarceration program is part of the Los Angeles County-wide pilot initiative to re-imagine incarceration, the program aims to divert individuals detained for misdemeanors and non-serious/non-violent felonies to community support services in lieu of the filing of criminal charges. We are developing an alternative system that attempts to address some of the conditions that lead to incarceration such as homelessness, mental health, addiction, lack of employment, and opportunities. We hope to build a sustainable network of providers in collaboration with law enforcement and district attorneys to expand the capacity of the community to support those in need.

Under the direction of the Manager, the Administrative Data Specialist of Alternatives to Incarceration will provide administrative program support including working with Electronic Health Records (EHR) and data records to reconcile and submit monthly billing, recurring reporting needs for funder, and data exchange between our internal EHR and funders systems. he right person for this position is a problem solver, detail oriented, experienced with billing, database maintenance, and EHR. This person is innovative and will do what it takes to support the data and information system for this program.

Key Responsibilities

  • Work closely with Manager of ATI on data and administrative tasks for the program.
  • Administrative responsibilities include office support with phones, filing, copy, and order office supplies.
  • Support and maintain efficient systems for data collection to ensure accuracy of EHR, Access database, and/or Excel logs with program and client information.
  • Ensure necessary data is in place, collate data, and submit regular outcome data reports to funder.
  • Communicates with ATI, EHR, and fiscal teams to troubleshoot reconciliation and data errors.
  • Ensure successful data exchange between our internal EHR system and funders data system.
  • Maintenance and organization of billing invoices, payors, and fee schedules.
  • Collaborate with ATI subcontractors to collect monthly outcome data reports and billing.
  • Maintain expense reports, scan receipts, and keep originals on file.
  • Utilizes problem-solving skills to create more efficient, stable systems for rectifying data.
  • Maintains confidentiality regarding clients and operations in accordance with HIPAA and 42 CFR Part 2
  • Comply with all agency’s policies, procedures, and codes of ethics.
  • Fill role of Health & Safety Representative including monthly safety trainings, emergency drills, maintain safety supplies, update emergency response plan, and attend safety meetings.    
  • Work collaboratively with all level staff across all Prototypes/Health Right 360 programs.

 

Education and Knowledge, Skills and Abilities

Required:

  • High School Diploma or GED, and some college or AS/AA: Desired: BA/BS degree
  • Minimum of three (3) years’ experience providing administrative and data support.
  • Skilled in organizing and maintaining accurate data/records.
  • Strong proficiency with Microsoft Office applications, specifically Word, PowerPoint, Excel, Outlook and internet applications.
  • Required: Live scan DOJ and FBI fingerprint clearance (Must not be on parole or probation for a minimum of two years).

Desired:

  • Previous non-profit behavioral agency experience or Knowledge of Los Angeles County programs.
  • Experience using an electronic health record (EHR) system—preferably Welligent.
Compensation: $20.00-$22.00
Type: Hourly/ Non-exempt
Benefits: HealthRIGHT 360 offers a competative benefits package.
City: Los Angeles, CA
Hours/wk: 40

Job Location