Outpatient Administrative Assistant - Adult Outpatient

Job Overview

HealthRIGHT 360 is currently looking to fill a  Administrative Assistant our Adult Outpatient program in San Francisco, CA!  The ideal candidate is computer savvy, organized, thorough, highly detail-oriented and has experience in a combination of the following areas:  administration, clerical, billing, or other supportive roles in non-profit management. This position requires an ability to maintain strict confidentiality and handle information with excellent customer services skills, tact, and diplomacy. In this position you will gain invaluable experience working with a diverse population in a harm reduction and trauma-informed treatment setting as you help clients navigate needed mental health and substance use disorder services to reach health and recovery.  Sound interesting?  Below you will find a more detailed description of some of the duties and requirements for this position.

HealthRIGHT 360 has provided outpatient services for behavioral health disorders since 1985. The San Francisco Outpatient Program is specifically designed for people who struggle with substance use disorders, mental health issue/co-occurring disorders, and criminal justice involvement. The Outpatient Program works with high-risk populations from a variety of backgrounds providing trauma-informed care aimed at reducing the harmful impacts of substance use. Our programs are open and welcoming to adult participants of any gender identity. We accept the majority of participants who seek Outpatient treatment; including walk-in’s, referrals from other agencies, and step-down transitional clients from residential treatment programs. Participants and their counselors work collaboratively to design an integrated, individualized, strengths-based treatment experience geared towards addressing each client’s specific needs and goals.

Key Responsibilities

Administrative and Customer Service Responsibilities:

  • Provides general office administrative and secretarial support including but not limited to electronic health record data entry, word processing, answering telephones, checking messages, greeting clients and visitors with courtesy and respect, handling general inquiries, distributing mail, faxing, copying, etc.
  • Works closely with the Outpatient and Program Management teams to provide clerical support as needed.
  • Providing client support in the milieu with directing client to the proper group, answering program related questions, other customer services related duties.
  • Develops, transcribes, and distributes monthly minutes, reports, and/or general information as needed.
  • Assist with managing and deescalating crisis in the milieu. 

Facility Responsibilities:

  • Works as part of an integrated, multi-disciplinary team.
  • Helps set up and serve meals to program participants.
  • Coordinate meal deliveries to the program and sets weekly menu.
  • Arranges/assists/sets-up/attends meetings, trainings, conferences, for staff.
  • Maintains general office area and office/kitchen/IT supplies inventory and orders.
  • Coordinates facility and maintenance issues with the help of other agency departments.

Data and Compliance Responsibilities:

  • Provides data entry in electronic database systems including but not limited to participant data, billing, and reports.
  • Assists in maintaining confidential files in both physical and electronic forms in accordance with guidelines established by HealthRIGHT 360 to satisfy internal and external evaluating requirements. 
  • Managing client attendance and verification sheets.
  • Assists management with the reconciliation of data. 

 

Education and Knowledge, Skills and Abilities

  • Professionalism, punctuality, flexibility and reliability are imperative
  • Excellent verbal, written, and interpersonal skills
  • Ability to maintain confidentiality, display good judgment, and exercise tact and diplomacy at all times
  • Strong problem-solving skills
  • Excellent organization skills and ability to multi-task and juggle multiple priorities 
  • Outstanding ability to follow-through with tasks
  • Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
  • Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility
  • Strong initiative, enthusiasm and flexibility to pitch-in whenever needed
  • Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations
  • Able to work within a frequently changing project scope while maintaining overall direction and structured priorities
  • First Aid Certified within 30 days of employment 
  • CPR Certified within 30 days of employment
  • A valid California driver’s license 
  • Valid Food Handlers Card
  • Must not be on active parole or probation  
Compensation: $42,000.00
Type: Hourly/ Non-exempt
Benefits: HealthRIGHT 360 offers a competitive benefits package.
City: San Francisco, CA
Hours/wk: 40

Job Location